Booking with Quaynote is simple and stress-free.

Just share your event details - including date, audience, theme and budget - and we’ll match you with the most suitable speakers. We’ll provide availability and fees, handle contracts, and coordinate all logistics to make your life easier.

Working with an agency like Quaynote saves you time, effort and uncertainty. Our aim is always to provide a friendly, professional and supportive service you’ll want to use again and again.

The best part? We don’t charge you for our time; our speakers pay us commission for bookings. We handle all payments to keep things simple.

We:

✔ understand the talent landscape
✔ know who will best fit your theme and audience
✔ handle negotiations, logistics and contracts
✔ offer peace of mind with support throughout the process
✔ can find replacements if complications arise

You don’t pay extra - our commission is taken from the speaker’s fee, not yours.

The fee generally covers the speaker’s time, preparation and delivery of your agreed session.

Typically, you pay for 1-hour of a speaker’s time. This is usually a 45-minute speech, followed by a 15-minute Q&A. However, if your requirements differ from this, the fees can and will vary.

It does not include travel and accommodation, which are important costs to factor in when you budget for a speaker, but we can arrange those on your behalf (and include them in the total quote if required).

As a UK-based agency, all fees are subject to VAT

Speaker fees can range from low thousands of pounds to over £100,000 for high profile individuals. We give an indication of our speakers’ fee ranges onsite. These fees are a guide. Exact costs are dependent on requirements and subject to change.

Speaker fees vary depending on experience, demand, preparation time and event type.

Once we understand your budget range, we’ll recommend the best-fit speakers for you. There is no “one size fits all”, and we’re transparent from the outset so you know exactly what to expect.

The sooner the better!

Many of our speakers plan their calendars months ahead, especially for keynote engagements.

For popular speakers or specific dates, we recommend booking 6–12 months in advance, but we regularly secure quality speakers on shorter notice when needed.

Once the speaker accepts the booking, we will then issue a contract and confirm all event details.

At this point, a 50% deposit is required, with the balance and agreed-upon expenses due on or before the day of the event.

We handle every part of the speaker process - travel, briefings, accommodation booking, presentation planning and everything in between - so you can concentrate on running a brilliant event.

Essentially, we manage all details behind the scenes.

If anything comes up, we’re here to help. Always.

We offer a range of formats:

✅ Keynote Speakers - Insightful, strategic talks that set direction

✅ Motivational Speakers - Energetic and inspiring messaging

✅ After Dinner Speakers - Engaging and entertaining storytelling

✅ Award Hosts & Event Hosts - Charismatic presenters who keep your event flowing smoothly

✅ Workshop hosts - Expert leaders who deliver interactive, practical sessions to deepen learning and engagement

Many of our speakers can adapt to more than one style depending on your needs.

100%.

If you’re unsure where to start, just tell us your event goals and audience profile. We’ll recommend a shortlist of speakers tailored to your brief, along with suggested formats and fees.

Yes!

Many of our speakers are experienced delivering virtual keynotes, webinars, panel sessions and digital workshops, so we can match you with talent that engages brilliantly online as well as in person.

To secure the ideal speaker, we usually ask for:

• Event date & location
• Expected audience size
• Event format (in person/virtual)
• Theme or message focus
• Budget range
• Any specific speaker preference

With this, we can deliver accurate availability and pricing quickly.

Absolutely - we call it our Quaynote Promise.

The speakers you see listed are a curated sample - but we have wide connections across the industry. If your ideal speaker isn’t shown, tell us who you have in mind (or the qualities you need) and we’ll track them down for you.

We’ll handle it all. No stress. No long searches. No chasing. We’ll take care of it.

Not always.

Some speakers will be exclusive to Quaynote; others may be represented by other agencies or have independent representation.

We’re always adding to and refining our roster of incredible speakers.

Regardless of how they’re connected, we handle every booking with the same professionalism and level of support.

Yes.

We can either organise travel and accommodation directly or coordinate with your team — whichever is easier for you.

Most events simply reimburse the speaker’s travel expenses, and accommodation is typically arranged by you as the organiser, although we can handle this and simply pass the cost on to you, with no additional or hidden charges.

We’ll advise you on best practice and ensure everything is handled smoothly.

Although rare, unexpected circumstances can happen - and if they do, we’ll step in immediately.

We want to keep your event and speaker booking experience as stress-free as possible. You can be rest assured that Quaynote will:

• notify you as soon as we’re aware of an issue

• propose suitable alternative speakers at the same budget

• handle all communication and logistics

• ensure your event is protected and supported

You will never be left without help or without options.

Yes.

Many of our speakers can deliver:

• interactive workshops

• breakout sessions

• panel discussions

• Q&As

• bespoke training or leadership sessions

If you have a specific outcome in mind - for instance, developing leaders, improving team connection, deepening resilience - we’ll match you with speakers who can design sessions tailored to your goals.

Absolutely. With 20 years of experience working with clients around the world on messaging and communications, we know a thing or two about setting the right tone.

If you’re still developing the event narrative or aren’t sure what the talk should focus on, we’ll help you clarify your objectives. We can advise on:

• topics that land well with certain audiences

• ideal session length

• talk structure

• tone (inspirational, strategic, light, conversational)

Our goal is to ensure the session delivers meaningful impact — not just fills a slot.

Most speakers are happy to stay for photographs or informal meet-and-greet moments where time allows.

If you’d like a speaker to join:

• a VIP reception

• a panel

• a lunch

• a Q&A

Please just tell us in advance so we can agree this as part of the booking.

Yes - many of our speakers travel internationally, and others can deliver remotely for global audiences.

We’ll advise on the most impactful, cost-effective and practical way to include them in your event.